Information on Processing of Personal Data
Pursuant to a concluded Agreement on the Joint Processing of Personal Data, the Joint Administrators of Your Personal Data (hereinafter referred to as the "Administrators") are Prague International Marathon Company, spol. s. r. o., with its reg. office at Františka Křížka 461/11, Holešovice, 170 00 Prague 7, TIN: 636 73 738, registered in the Commercial Register kept at the Municipal Court in Prague, Section C, Insert 336777, Tempo Team Prague s. r. o., with its reg. office at Františka Křížka 461/11, Holešovice, 170 00 Prague 7, TIN: 251 07 615, registered in the Commercial Register kept by the Municipal Court in Prague, Section C, Insert 50213 and Juniorský maratonský klub, z.s., with its reg. office at Františka Křížka 461/11, Holešovice, 170 00 Praha 7, TIN: 229 02 147, registered in the Federal Register kept by the Municipal Court in Prague, Section L, Insert 22545.
On the basis of the Agreement on the Joint Processing of Personal Data, Český atletický svaz with its reg. office at Diskařská 2431/4, Břevnov, 169 00 Praha 6, TIN: 005 39 244, registered in the Federal Register kept by the Municipal Court in Prague, Section L, is also the Joint Administrator of personal data of runners who are or will become members of the Prague International Marathon Club (Český Maratonský Klub).
Agreement on the Joint Processing of Personal Data, among other things, determines the responsibilities of Administrators for fulfilling their obligations under the General Data Protection Regulation - EU Regulation 2016/679 ("the Regulation"). Your personal data is obtained by Prague International Marathon, spol. s. r. o. and fulfills, on behalf of the Joint Administrators, the obligation to provide information to you and supervising bodies.
What Personal Data We Process
As the Joint Administrators, we process the following personal data of yours: date of birth, gender, nationality, starting number, achieved race time, ranking in the race, ranking in the category, score achieved, athletic club, profession, photographs (these pieces of information are necessary to classify you into the correct result category according to the race rules, determining the official ranking in the race and your identification as a particular runner); name, surname, home address, e-mail address, phone number (these are necessary to enter into the race agreement between us as an organizer and you as a runner who registers to a particular race). As the Joint Administrators, we do not process any personal data classified as Special Personal Data.
What is the Purpose of Processing Your Data
Your personal data is processed in accordance with applicable law of personal data protection in connection with the organization of running races and other events. Data Administrators process your personal information for the following purposes:
- Performance of a contract
- Registering the race participants
- Registering the results of running races
- Administrating user accounts for services
- Increasing the security of the provided services
- Improving the quality of our services and developing new services
- Showing ads based only on the interest of visitors to the website
- Performing analyzes and measurements
- Sending information about races and other similar events
- Sending business messages
- Ensuring health and property protection
- Accounting and tax purposes
- Advertising and marketing purposes
- Other legal obligations
What is the Purpose of Processing Your Data
Regarding individual categories of personal data and the purposes of its processing, your personal data is processed on the basis of the following legal bases:
- the legitimate interest of the data administrator
- date of birth, gender, nationality, starting number, achieved time in the race, ranking in the race, ranking in the category, score achieved, athletic club, profession, photography
- performance of a contract or negotiation of its conclusion
- name, surname, home address, e-mail, telephone
- consent to the processing of personal data
- sending marketing messages and offers
- vital interest
- name, surname, date of birth, home address
Where We Collect Your Personal Data
Your personal data is collected directly from you through these communication systems: creating a user account at www.runczech.com or www.runningmall.com; registering to races; subscription to newsletters; contact form on web pages; written applications for non-competitive runs; direct written, personal or electronic communications.
What It Means to Consent to Process Your Personal Data for Marketing Purposes
Based on your consent, third party offers, information on discount and other races, or exciting events will also be part of our emails. In case of consent, we will further process your data and provide you with more relevant offers - both from us and our partners.
If you do not consent to the processing of your personal data for marketing purposes, we do not apply our right to send you our business communications/newsletters and the on-line "Partner Benefits Package" contained in the pre-race newsletter and mobile app, including marketing offers from third parties. The "Partner Benefit Package" is part of the complex service we provide on the basis of the purchased race registration and the contract that has been thereby concluded.
What Are Your Rights Under the Regulation?
Right to Access Your Personal Data
As the Data Administrators, we are obliged to provide you with all information about your personal data that we process, how we process it, on what legal basis we process this data, who we provide it to, and how long we will process it.
Right to Correction of Your Personal Data
In the event of a change in your personal data, or if some of your data are inaccurate or incomplete, you have the right to correct the data.
Right to Deletion of Your Personal Data
As an individual, you have the right to request the deletion or correction of your personal data if any of the following conditions are met:
- Personal data is no longer needed for the purpose for which it was originally acquired and then processed
- if you withdraw your consent to processing that was based on your consent and there is no other legal reason for processing
- Your objection to data processing based on the legitimate interests of the Administrator is well founded and correct
- Processing your personal data has been in contravention of the Regulation
- Parental consent to the processing of personal data of children under 15 years of age has not been granted
Right to Limit Processing
Processing of your data will be suspended in the case of legitimate use of this right, and if one of the following conditions is met
- Until we verify your data, which has been questioned by you
- The processing does not have a legal basis, your choice is, however, to limit the processing before the complete deletion of your personal data
- We no longer use your personal data as the Administrators, however you require the personal data for identification, exercising or defending legal claims
Right to Data Transferability
Based on this right, you may, upon your own request, obtain personal data about you in a structured form for its forwarding to another administrator. In this way, we may provide you with the personal data you have provided to us. Processing of this personal data is based on the given consent or the performance of contract, and if the processing is done by automated means.
Right to Objection
Your right is to object to the processing of your personal data on the basis of our legitimate interest or performance of a public interest task, the processing of personal data for direct marketing and processing for the purpose of scientific or historical research or statistics.
Right Related to Automated Processing
You have the right not to be the subject of a decision based exclusively on automated processing, for example on age, residency or nationality.
In order to exercise your rights, you can writing to Personal Data Administrators electronically to firstname.lastname@example.org.
If you believe that your personal data has been processed in violation of the Regulation, it is your right to file a complaint with the Supervisory Authority.
It is not your responsibility to provide personal information, but your personal information is a prerequisite for creating a Runners ID user account and then registering to the race. However, this does not apply if you do not consent to the processing of personal data for marketing purposes. In such a case it is possible to create a user account and to register without providing consent.
You have the right to withdraw your consent to the processing of personal data for marketing purposes at any time, and you have the right to withdraw any other consent you have given us. You can withdraw your consent through this form or by signing in to your Runners ID account.
How Long We Keep Your Personal Data
Personal data is processed and stored for the time period necessary to ensure all rights and obligations arising from the Contract, that is, at least for the time of the organization and duration of the series of running races RunCzech, and for as long as PIM, as the Administrator, is obliged to keep the personal data under generally binding rules, or for a processing time that you have approved. In other cases, the processing time is the result of the processing purpose, or is determined by the data protection legislation.
We process personal data depending on its use for the following period:
- for marketing purposes for the duration of the consent to process for that purpose
• for the purpose of performance of the contract for the duration of the performance
- for performance recording for the time stipulated by the law
• to fulfill legal obligations for a period specified by law
• for advertising and marketing purposes in the media/internet/promotional materials for the period of 2 years, starting after the end of the race
• in other cases, for the duration of the legitimate interest of the Data Administrator
Whom We Forward Your Personal Data
We forward your personal data to processors whose collaboration is necessary for race organizing. Data is provided to processors only to the extent strictly necessary, and on the basis of a signed processing contract. Your personal data is not provided to entities that do not directly engage in the organizing of running races, and are not, in any way, provided to third parties.
These are, in particular, timekeeping service providers, IT service providers, accounting services providers, print service providers, entities printing the race information documents, entities whose products are part of the registration process and components of the integrated rescue system. Personal data is provided to entities, inter alia, on the basis of a specific action by a participant (e.g. purchase of a given product) or in the event of an exceptional occurrence affecting the competitor. In the case that the data is sent to these entities, it is done so only to the lowest extent possible so as to ensure the provision of the service of the appropriate quality while complying with the relevant Regulation. If necessary, please contact us and we will provide you with information about the entities and the extent of the processing of personal data.
Your personal data are not transferred to any third parties outside the European Union, except for forwarding this data to the European Athletic Association in Switzerland (the transfer of personal data to Switzerland is possible on the basis of the Commission Decision of 26 July 2000 based on Directive 95/46/EC of the European Parliament and of the Council protection of personal data in Switzerland), Marathon-Photos.com in New Zealand (the transfer of personal data to New Zealand under the Implementing Decision of 19 December 2012 under Directive 95/46/EC of the European Parliament and of the Council on the adequate protection of personal data New Zealand) and, with the exception of the transfer of your personal data to the United States of America to The Rocket Science Group LLC d/b/ a MailChimp, which is a certified entity within the EU-US Privacy Shield within the meaning of the Commission Implementing Decision (EU) 2016/1250 of 12 July 2016 issued according to Directive 95/46/EC of the European Parliament and of the Council on the adequate level of protection provided by the EU-US Privacy Shield.
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